Student/Parent Handbook (2006-2007)

Valley Oaks Charter School
High School
Policies and Procedures Handbook

As an entity chartered by the Kern County Superintendent of Schools Office, all the policies and regulations guiding that organization apply to Valley Oaks Charter School. 

The Valley Oaks Charter School high school program is a program based on independent study home schooling practices.  The high school program offers on site educational classes, on-in classes, and several classes that are done independent of the traditional classroom.  Each student and parent can assist in developing the curriculum and instruction that best suits the needs of the individual. 
The following procedures will assist each parent and student in the planning process of their education. 

Policies and procedures are in alphabetical order!

Accelerated Student Work Load Policy
Students should be assigned work in courses that are 1) at or slightly above their current ability level, 2) aligned with the courses routinely assigned at the district of residence, 3) needed for graduation, 4) designed to promote learning in a proficiency area, and 5) designed to promote success in the world of work.  In addition, all coursework should be incremental in nature ensuring that the student is continually challenged and is experiencing skill improvement in academic areas. 
Students are enrolled in 31 credits, as a guideline to obtain the minimum number of units to graduate, within four years.  Students who request to enroll in coursework, at a faster pace, up to 41 credits per semester, must submit a memo to the site administrator for approval.    Periodically, there is a request for an accelerated level of work, (above 41 credits per semester), due to exceptional circumstances.  Written administrative approval must be obtained by submitting a memo to the site administrator and Chair of the Governing Board justifying the request. 

Acceptance of High School Credits Policy
As a part of the California public school system, Valley Oaks Charter School has an obligation to make sure that all credit posted on a Valley Oaks Charter School transcript is credible and consistent with the spirit of the law.  Valley Oaks Charter School will maintain a list of schools that have been approved by the Valley Oaks Charter School Board of Directors for credit transfer.  Any high school transcript from a school that is not on the approved list or does not meet the criteria below for “Acceptance of High School Credit” will require approval of either the chair of the Valley Oaks Charter School Board of Directors or, at the discretion of the chair, the entire Board of Directors.  Valley Oaks Charter School will apply credits, from other educational institutions, to a student’s transcript upon graduation.  If a student transfers from Valley Oaks Charter School to another school/district, that school/district will make its own judgment relative to acceptance of credits.  



GUIDELINES (Acceptance of High School Credits Policy continued)

Acceptance of High School Transcript:  (All criteria listed below)
·    Any current WASC *accredited public or private school **Single School Accreditation
·    Meets legal requirements for operation in California
·    No transcript concerns identified by Valley Oaks Charter School Administration

Recommendation for Acceptance of High School Transcript:  (One of the two criteria listed below)
·    Public schools without WASC *accreditation if a representative of the responsible Local Educational Agency (district) identifies the type of school, verifies that it operates consistent with all laws required by California Education Code and, if necessary, provides evidence that credits awarded are supported by student activities and demonstrated proficiency.
o    In the absence of L.E. A. verification the student/parent may have the opportunity to provide evidence of competence.
·    Private schools without WASC *accreditation if a representative of the private school produces evidence that it operates consistent with all laws required by California Education Code and, if necessary, provides evidence that credits awarded are supported by student activities and demonstrated proficiency.
o    In the absence of private school verification the student/parent may have the opportunity to provide evidence of competence.

Recommendation for Rejection of High School Transcript:
·    Any school that does not satisfy the above listed categories.

Procedure:

1.    Upon receipt of a high school transcript, a determination will be made relative to whether or not it is from a board approved school.  If so, the credits will be accepted.  If not, an evaluation of the transcript and the source school will be completed by the principal/designee to make a recommendation (Transcript Review Form) to the chair of the board of directors.
2.    The chair of the governing board will review the recommendation and either take action (approve or reject transcript) or refer it to the full board of directors for action (approve or reject transcript).

Note:  All courses with religious content will be reviewed individually.
*Equivalent of WASC as determined by Valley Oaks Administration/Governing Board
**Single School (CDS Number) Accreditation
Valley Oaks Charter School
School Review-Transcript Acceptance

Public School:

School Name: _______________________________City:  _____________________

Is the school WASC accredited?  _____Yes    _____No

Does the school satisfy all legal requirements for operation in the state of California?   ____Yes ____No

School District:  __________________________________________

(Acceptance of High School Credits Policy continued)

District Representative: _________________________    Title:  __________________

Verified By:  _______________________________Date:  ___________________

Private School:

School Name:  ___________________________ City:  _____________________

Is the school WASC accredited?  ______ Yes  _____ No

Does the school have a private school affidavit on file with its respective county office of education (E.C. 33190)?  _____ Yes  _____ No

Does the school operate as a full-time day school with attendance maintained in school registers and instructors capable of teaching (E.C. 48222)?  _______Yes  _______ No

If not from a full-time day school, do students receive daily tutoring from a California state credentialed teacher (E.C. 48224)?  ______Yes  _____ No

Does the school offer daily instruction in the English language and in the areas of study required by the state (E.C. 51210, 51220)?  ____ Yes  ____ No

Verified by: _____________________________________ Date:  _______________


Acceptable Use Policy
Electronic information services (Internet) are available to students and teachers at school programs operated by Valley Oaks Charter School.  Valley Oaks Charter School strongly believes in the educational value of such electronic services and recognizes their potential to support curriculum and learning.  The goal in providing these services is to promote educational excellence by facilitating research, innovation, and communication.  Student access at school will be for educational purposes and under staff supervision.  Valley Oaks Charter School is currently making Internet services available through our school-based local area networks. 

As a member of a school community and as representatives of their school in the global electronic community, students are expected to abide by a code of conduct.  Access to the Valley Oaks Charter School Internet will be limited to students who have agreed to this Code of Conduct. 










Student Code of Conduct
For the
Valley Oaks Charter School Electronic Community

1.    Personal Responsibility:

As a student of this school, I will accept personal responsibility for reporting any misuse of the network to the Internet teacher or system administrator.  I understand that all the rules of conduct described in the Valley Oaks Charter School discipline code apply when I am on the network. 

2.    Acceptable Use: 

The use of my assigned account will be in support of education and research and will support the educational goals and objectives of Valley Oaks Charter School.  I am personally responsible for this provision at all times when using the electronic information service.

In addition I will abide by the following:

I will only use Valley Oaks Charter School Internet access for academic research and class projects. 

Use of other organization’s networks or computing resources, which I may log into, will comply with rules and appropriate to that network. 

I understand that accessing or sending any material in violation of any law is prohibited.  This includes-but is not limited to-copyrighted material; threatening or obscene material; or material protected by trade secret.

I will not use Valley Oaks Charter School Internet access for commercial activities. 

I will not use Valley Oaks Charter School Internet access for product advertisement.

I am aware that the inappropriate use of electronic information resources can be a violation of local, state, and federal laws that I can be prosecuted for violating those laws. 

3.    Privileges

I understand that the use of Valley Oaks Charter Schools information system is a privilege-not a right-and inappropriate use will result in restrictions or modifications of those privileges.  The system administrator(s) may close an account at any time deemed necessary.  The administration, staff, or faculty may request that the system administrator modify or suspend specific user accounts. 




Student Code of Conduct (Continued)

4.    Network Etiquette and Privacy:

I understand and will abide by the generally accepted rules of network etiquette.  These rules include (but are not limited to) the following:

BEING POLITE.  I will not send or encourage others to send abusive messages. 

USING APPROPRIATE LANGUAGE.  I understand that I am a representative of our school and district on a non-private system and that what I say and do can be viewed globally!

PRIVACY.  I will not reveal my home address or personal phone number or the addresses or personal phone numbers of other students. 

ELECTRONIC EMAIL.  I understand that electronic mail (e-mail) sent through Valley Oaks Charter Schools network is not guaranteed to be private.  Valley Oaks Charter Schools reserves the right to monitor or review e-mail sent over the Valley Oaks Charter Schools Internet access system.  Inappropriate language or advocacy of illegal activity in e-mail messages may result in loss of system privileges and/or other disciplinary measures. 

I understand that e-mail via the Valley Oaks Charter Schools Internet connection must be school related and must abide by the guidelines outlined here.  I will immediately report any threatening, obscene, or harassing e-mail to school staff. 

I understand that sending of any material in violation of any law is prohibited.  This includes, but is not limited to copyright, threatening, or obscene material.

5.    Security:


If I identify a security problem, I will notify the system administrator at once.  I will understand that all use of the Valley Oaks Charter Schools system must be under my own account and that any user identified as a security risk will be denied access to the information system. 

6.    Vandalism:

Vandalism in the electronic community is any malicious attempt to harm or destroy data of another user or any other agencies or networks that are connected to the system.  This includes-but not limited to the uploading, downloading, or creation of computer viruses.  I understand that any vandalism will result in the loss of computer services, disciplinary action, and legal referral.  








AP/Honors Enrollment
High school students can enroll in Advanced Placement (AP) and Honors courses through the University of California’s on-line program (UCCP).  When completing an AP/Honors course, a qualifying grade on the final will give the student high school credit and college units.  These courses require very disciplined responses on a timetable established by the UC program.   Each course has its own qualifications but in general, a student usually needs to be a junior or senior, be receiving A or B grades in all academic subjects, and have the recommendations of the resource teacher.  The resource teacher will make a determination regarding the student’s potential for completing the course with high grades.  Please refer to the section titled “Grading Policy” in order to review the grading standards of AP and Honors classes.  If you are interested in enrolling in AP or Honors classes, then please contact your resource teacher. 

Attendance
We encourage students to complete 180 days of work.  Because we follow Independent Study Codes, a school day is defined by a quantity and quality of work.  A minimum of four (4) to six (6) hours of instruction should be achieved daily.  When you meet with your resource teacher every week or every two weeks, you should always strive to have all the work completed.  If there is a problem with what has been assigned, contact the resource teacher immediately.  There is no acceptable level of tardiness or absenteeism in the Tuesday core class meetings, elective classes, or any group class session. 

Cal Works and SSI Forms
If forms need to be signed by the school to verify that a student is attending school, those papers will be signed after the student has successfully completed one attendance period (approximately 20 school days).

CAMP KEEP (i.e., Kern Environmental Education Program):
 At various times each year, Valley Oaks Charter School is requested to send qualified high school students to serve as volunteer cabin counselors with an elementary school attending the Camp KEEP program. Approved students attend one of two outdoor science school sites along the central coast: KEEP Ocean in Montana de Oro State Park (south of Morro Bay), or KEEP Cambria Pines (located in Cambria). Both sites provide a beautiful coastal location to study, learn and appreciate the natural environment for a 4 or 5 day program. Interested students would contact Mr. Hewett to apply for the openings. A student must be in good academic standing (GPA minimum 2.0), must have approval of staff, administration, and parents, and must be able to be 100% free of any outside commitments for a one week period. 





Complaint Procedure
If there is a problem that a parent wants to have solved, the correct procedure is to:
1.    Discuss the problem with the Resource Teacher and try to resolve the situation.
2.    File a written complaint with the administration.  Be specific about details – time, place, people involved, and what the resolution attempts have been up to this point. The administration will investigate and verify the details of the situation described in the report. 
3.    Meet with administration to discuss resolution of the problem.
4.    If a resolution is not agreed on, the written complaint along with a report from the administration will be forwarded to the Chair of the Governing Board.  The decision made by the Chair in consultation with other members of the Board will be final.  

In all dealings, the tone of all parties must be respectful.

Classroom Instruction
Valley Oaks Charter School has committed to teaching enrichment classes to support the needs of parents and students.  The Tuesday program was developed to help parents and students engage in the learning process with a team of teachers guiding the process weekly. 
Core subjects are taught every Tuesday throughout the year.  Elective and seminar courses will be offered on Fridays and by appointment. 
At orientation, each student will receive a schedule with the classes that they are enrolled in, along with all supplies necessary to meet the needs of each course.  The Tuesday program is not mandatory for each student, but is highly recommended for families that would like more support.  You and your resource teacher will determine the most appropriate educational track. 

Concurrent Enrollment Policy
Education code 48800 states that districts may determine which student may benefit from academic enrichment or vocational work.  The purpose of the code is to provide educational enrichment for a limited number of eligible students.  Student may be authorized, with parental consent, to attend a community college as a special part-time student and to enroll in one or more courses of instruction offered at the community college level.  All approvals must be obtained prior to the beginning of courses taken.
 
1.    Participation in concurrent enrollment is to provide an educational enrichment opportunity for a limited number of eligible pupils.  (EC48800)
2.    The educational enrichment opportunity will usually result in a request for concurrent enrollment in courses currently not offered by the approving school. 
3.    Pupils shall be enrolled in a combined course of study that is full load, as defined by Valley Oaks Charter School.
4.    Pupils must be classified as juniors or seniors.  The principal or designee may grant exceptions. 
5.    After consultation with appropriate college representatives and/or college catalogues, the principal/designee will determine which courses will be considered for concurrent enrollment and whether they will apply to high school and/or college credit.
6.    If a course is offered at Valley Oaks Charter School, students will not be given approval to enroll in the same course in college for high school credit.  The principal or designee may grant exceptions. 
Concurrent Enrollment Policy (Continued)
7.    Any college course taken for high school credit to meet subject graduation requirements must meet Valley Oaks Charter School content expectations for that discipline, as judged by the principal/designee.   
8.    Credit for coursework shall be awarded at the rate of 2.5 credits for each credit earned in college, not to exceed 10 high school credits per course. 
a.    The following courses: Modern College Arithmetic/Pre-Algebra, Elementary Algebra, Geometry, History B2 History of the World History Since 1500, and History B17b History of the United States are 3 unit college courses, within the Kern Community College system.  Upon successful completion of these select courses, the student will receive 10 units of high school credit. 
b.    Courses taken outside the Kern Community College system will be approved on an individual basis, by the principal or designee. 
9.    A maximum of one-college course per quarter or semester will be approved for high school credit (maximum of 10 high school credits).  This limitation does not apply to courses taken for college credit only.  The principal or designee may grant exceptions. 
10.    The pupil and/or pupil’s family will pay all fees
11.    College/University Coursework and units are not incorporated into Valley Oaks Charter School’s master agreement.

Conferences with Parents and Students
Valley Oaks Charter school is dedicated to a high level of communication between parents, students and teachers.  During the enrollment process of an incoming student, there will be a series of meetings to discuss the appropriate educational plan.  Goals, objectives, scheduling, and career choices are just a few of the options that will be discussed during these initial meetings.  While the student is enrolled with Valley Oaks Charter School, the parents and students will be involved in “quarterly meetings”.  Quarterly meetings are designed for parents, students and the entire teaching staff to get together throughout the year, in order to communicate effectively about the progress and make educational changes.

 California Scholarship Federation (CSF)
The California Scholarship Federation and California Junior Scholarship Federation (CSF and CJSF) exist to promote and recognize high standards of scholarship, service and citizenship on the part of students in California schools. Membership is held during the semester following when the qualifying grades were earned and is for one semester only. In order to become a member, the student must submit an application each semester the student is eligible. A point system specified in the CSF State By-Laws establishes the membership requirements. To secure eligibility for CSF membership, a student must earn sufficient points from pre-approved course lists. The majority of the required membership points must come from University of California accepted course work.  Life Membership (Sealbearer) is achieved by qualifying for chapter membership for four or more semesters in the last three years of high school, and earns the CSF gold Seal on diplomas and transcripts. Each year colleges and universities throughout the United States award scholarships to CSF Life (Sealbearer) Members. These students are also eligible to be nominated by the chapter adviser for the Seymour Memorial Awards.  For more details on CSF and approved course lists, see Brandi Sherman, or your resource teacher. 

Discipline Policy
 Students learning self-discipline is an important part of their education.  Parents are encouraged to teach their children the positive characteristics of honesty, respect for others, self-reliance, independence, integrity, and kindness.  While participating in school-sponsored events, all students of Valley Oaks must conduct themselves in a manner that demonstrates these qualities. 

The staff of Valley Oaks Charter School wants to provide the best educational opportunities possible for all students.  In order to have an environment that facilitates a safe and sound education for all students, a standard of behavior is expected from all students. When this standard of behavior is not met, the nature, seriousness, and frequency of the inappropriate behavior will determine the action to be taken. 

The Principal, or Principal’s designee is assigned the responsibility for maintaining campus order and for administering school discipline for the health, safety, and welfare of all students and staff.  Discipline includes but is not limited to advising, counseling students, conferring with parents/guardians, The discipline policy for Valley Oaks applies:
·    While students are on the school grounds.
·    While students are going to or from school.
·    During nutrition breaks, whether on or off campus.
·    During or while going to or coming from a school sponsored activity.
·    While attending any activity sponsored by the Kern County Superintendent of Schools.

A student identified as an individual with disabilities or for whom the School has a basis of knowledge of a suspected disability pursuant to the Individuals with Disabilities in Education Act or who is qualified for services under Section 504 of the Rehabilitation Act of 1973 (Sections 504) is subject to the same grounds for suspension and expulsion and is accorded the same due process procedures applicable to regular education students except when federal and state law mandates additional or different procedures.  The School will follow Section 504 of the Rehabilitation Act, Individuals with Disabilities Act, the Americans with Disabilities Act of 1990 and all federal and state laws when imposing any form of discipline on a student identified as an individual with disabilities or for whom the School has a basis of knowledge of a suspected disability or who is otherwise qualified for such services or protections in according due process to such students.
Students may be suspended or expelled for any of the following acts when it is determined the pupil:
1.    Caused, attempted to cause, or threatened to cause physical injury to another person or willfully used force or violence upon the person of another, except in self-defense.
2.    Possessed, sold, or otherwise furnished any firearm, knife, explosive, or other dangerous object unless, in the case of possession of any object of this type, the student had obtained written permission to possess the item from a certificated school employee, with the Principal/Administrator or designee’s concurrence.
(Student Discipline Policy Continued)
Unlawfully possessed, used, sold or otherwise furnished, or was under the influence of, any controlled substance as defined in Health and Safety Code 11053-11058, alcoholic beverage, or intoxicant of any kind.
3.    Unlawfully offered, arranged, or negotiated to sell any controlled substance as defined in Health and Safety Code 11053-11058, alcoholic beverage or intoxicant of any kind, and then sold, delivered or otherwise furnished to any person another liquid substance or material and represented same as controlled substance, alcoholic beverage or intoxicant.
4.    Committed or attempted to commit robbery or extortion.
5.    Caused or attempted to cause damage to school property or private property.
6.    Stole or attempted to steal school property or private property.
7.    Possessed or used tobacco or any products containing tobacco or nicotine products, including but not limited to cigars, cigarettes, miniature cigars, clove cigarettes, smokeless tobacco, snuff, chew packets and betel.
8.    Committed an obscene act or engaged in habitual profanity or vulgarity.
9.    Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell any drug paraphernalia, as defined in Health and Safety Code 11014.5
10.    Disrupted school activities or otherwise willfully defied the valid authority of supervisors, teachers, administrators, other school officials, or other school personnel engaged in the performance of their duties.
11.    Knowingly received stolen school property or private property.
12.    Possessed an imitation firearm, i.e., a replica of a firearm that is so substantially similar in physical properties to an existing firearm as to lead a reasonable person to conclude that the replica is a firearm.
13.    Committed or attempted to commit a sexual assault as defined in Penal Code 261, 266c, 286, 288, 288a or 289, or committed a sexual battery as defined in Penal Code 243.4.
14.    Harassed, threatened, or intimidated a student who is a complaining witness or witness in a school disciplinary proceeding for the purpose of preventing that student from being a witness and/or retaliating against that student for being a witness.
15.  Made terrorist threats against school officials and/or school property.
16.    Committed sexual harassment. Student in grades 4 through 12 may be suspended or expelled for sexual harassment which is defined as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature which interferes with an individual’s performance at school and/or creates an intimidating, hostile or offensive educational environment. 
17.    Caused, attempted to cause, threatened to cause, or participated in an act of hate violence.
18.     Intentionally harassed, threatened or intimidated a student or group of students to the extent of having the actual and reasonably expected effect of materially disrupting class work, creating substantial disorder, and invading student rights by creating an intimidating or hostile educational environment.
(Student Discipline Policy Continued)
The above list is not exhaustive and depending upon the offense, a pupil may be suspended or expelled for misconduct not specified above.
Suspensions shall be initiated according to the following procedures.
Suspension shall be preceded, if possible, by an informal conference conducted by the Principal or designee with the student and his or her parent and, whenever practicable, the teacher, supervisor or school employee who referred the student to the Principal.
The conference may be omitted if the Principal or designee determines that an emergency situation exists.  An “emergency situation” involves a clear and present danger to the lives, safety or health of students or school personnel.  If a student is suspended without this conference, both the parent/guardian and student shall be notified of the student’s right to return to school for the purpose of a conference.
At the conference, the pupil shall be informed of the reason for the disciplinary action and the evidence against him or her and shall be given the opportunity to present his or her version and evidence in his or her defense.
This conference shall be held within two school days, unless the pupil waives this right or is physically unable to attend for any reason, including, but not limited to incarceration or hospitalization.
No penalties may be imposed on a pupil for failure of the pupil’s parent or guardian to attend a conference with school officials.  Reinstatement of the suspended pupil shall not be contingent upon attendance by the pupil’s parent or guardian at the conference.
Notice to Parents/Guardians
At the time of the suspension, a School employee shall make a reasonable effort to contact the parent/guardian by telephone or in person.  Whenever a student is suspended, the parent/guardian shall be notified in writing of the suspension.  This notice shall state the specific offense committed by the student.  In addition, the notice may also state the date and time when the student may return to school.  If school officials wish to ask the parent/guardian to confer regarding matters pertinent to the suspension, the notice may request that the parent/guardian respond to such requests without delay.
Suspension Time Limits/Recommendation for Expulsion
Suspensions, when not including a recommendation for expulsion shall not exceed five (5) consecutive school days per suspension.

(Student Discipline Policy Continued)
Upon a recommendation of expulsion by the Principal, the pupil and the pupil’s guardian or representative will be invited to a conference to determine if the suspension for the pupil should be extended pending an expulsion hearing.
 The Principal upon either of the following determinations will make this determination: 1) the pupil’s presence will be disruptive to the education process; or 2) the pupil poses a threat or danger to others.  Upon either determination, the pupil’s suspension will be extended pending the results of an expulsion hearing.
A student may be expelled either by the Governing Board following a hearing before it or by the Board upon the recommendation of an Administrative Panel to be assigned by the Board as needed.  The Panel should consist of at least three members.  The Administrative Panel may recommend expulsion of any student found to have committed an expellable offense.
Expulsion Procedures
Students recommended for expulsion are entitled to a hearing to determine whether the student should be expelled.  Unless postponed for good cause, the hearing shall be held within thirty (30) school days after the Principal or designee determines that the Pupil has committed an expellable offense.
The expulsion hearing will be presided over by the Board Chairman or the chair of the Administrative Panel.  In the event a Panel hears the case, it will make a recommendation to the Governing Board for a final decision whether to expel.  The hearing shall be held in closed session unless the pupil makes a written request for a public hearing three (3) days prior to the hearing.
Written notice of the hearing shall be forwarded to the student and the student’s parent/guardian at least ten (10) calendar days before the date of the hearing.  Upon mailing the notice, it shall be deemed served upon the pupil.  The notice shall include:
1)    The date and place of the expulsion hearing;
2)    A statement of the specific facts, charges and offenses upon which the proposed expulsion is based;
3)    A copy of the School’s disciplinary rules, which relate to the alleged violation;
4)    Notification of the student’s or parent/guardian’s obligation to provide information about the student’s status at the school to any other school district or school to which the student seeks enrollment;
5)    The opportunity for the student or the student’s parent/guardian to appear in person or to employ and be represented by counsel or an advocate;
(Student Discipline Policy Continued)
6)    The right to inspect and obtain copies of all documents to be used at the hearing;
7)    The opportunity to confront and question all witnesses who testify at the hearing;
8)    The opportunity to question all evidence presented and to present oral and documentary evidence on the student’s behalf including witnesses.
Record of Hearing
A record of the hearing shall be made and may be maintained by any means, including electronic recording, as long as a reasonably accurate and complete written transcription of the proceedings can be made.
Presentation of Evidence
While technical rules of evidence do not apply to expulsion hearings, evidence may be admitted and used as proof only if it is the kind of evidence on which reasonable persons can rely in the conduct of serious affairs.  A recommendation by the Administrative Panel to expel must be supported by substantial evidence that the student committed an expellable offense.
Findings of fact shall be based solely on the evidence at the hearing.  While hearsay evidence is admissible, no decision to expel shall be based solely on hearsay, and sworn declarations may be admitted as testimony from witnesses of whom the Board, Panel or designee determines that disclosure of their identity or testimony at the hearing may subject them to an unreasonable risk of physical or psychological harm.
If, due to a written request by the expelled pupil, the hearing is held at a public meeting, and the charge is committing or attempting to commit a sexual assault or committing a sexual battery as defined in Education Code Section 48900, a complaining witness shall have the right to have his or her testimony heard in a session closed to the public.
The decision of the Administrative Panel shall be in the form of a written recommendation to the Board who will make a final determination regarding the expulsion.  The final decision by the Board shall be made within ten (10) school days following the conclusion of the hearing.
Written Notice to Expel
The Principal or designee following a decision of the Governing Board to expel shall send written notice of the decision to expel, including the Board’s findings of fact, to the student or parent/guardian.  This notice shall include the following:
1)    Notice of the specific offense committed by the student.
2)   
(Student Discipline Policy Continued)
2)    Notice of the right to appeal the expulsion to the District Board of Education.  If either Board will not hear such appeals, the Charter School will establish a new panel of retired or current school administrators or teachers who are not related to the Charter School to hear expulsion appeals but who will follow the expulsion appeal procedures outlined in Education Code Sections 48921-48924.
3)    Notice of the student or parent/guardian’s obligation to inform any new district in which the student seeks to enroll of the student’s status with the School.
The Principal or designee shall send written notice of the decision to expel to the Student’s District of residence and the County Office of Education.  This notice shall include the following:
a)    The student’s name
b)    The specific expellable offense committed by the student.
Disciplinary Records
The School shall maintain records of all student suspensions and expulsions at the School.  Such records shall be made available for the Chartering Agency’s review upon request.
Expelled Pupils/Alternative Education
Pupils who are expelled shall be responsible for seeking alternative education programs including but not limited to programs within the County or their school district of residence.
Rehabilitation Plans
Students who are expelled from the School shall be given a rehabilitation plan upon expulsion as developed by the Board at the time of the expulsion order, which may include, but is not limited to, periodic review as well as assessment at the time of review for readmission.  The rehabilitation plan should include a date not later than one year from the date of expulsion when the pupil may reapply to the School for readmission.
Readmission
The decision to readmit a pupil or to admit a previously expelled pupil from another school district or charter school shall be in the sole discretion of the Governing Board following a meeting with the Principal and the pupil and guardian or representative, to determine whether the pupil has successfully completed the rehabilitation plan and to determine whether the pupil poses a threat to others or will be disruptive to the school environment.  The Principal shall make a recommendation to the Board following the meeting regarding his or her determination.
(Student Discipline Policy Continued)
The pupil’s readmission is also contingent upon the School’s capacity at the time the student seeks readmission or admission.
Liability
Parents are liable for all the damages caused by the willful misconduct of their minor children, which results in death or injury to other students, school personnel, or school property.
 Parents are also liable for any school property loaned to the student and willfully not returned.  Parents’ or guardians’ liability may be as much as $10,000 in damages and another maximum of $10,000 for payment or reward, if any. [E.C.48904]
The school may hold grades, diplomas, or transcripts of the student responsible until such damages are paid or the property returned or until completion of volunteer program in lieu of payment money. [E.C. 4899904]
Searches
The school Principal or designee may search the person of a student (including backpack, purse, bag, etc.) if there is a reasonable suspicion to believe the student may have a concealed weapon, narcotics, stolen property, or contraband. 
Dress Code Policy
Students will wear clothing that is conservative and in good taste, while on school grounds and/or involved in school activities. 

The students will wear the following:
Girls
·    Solid-color long slacks (no cargo pants or jeans) or LONG skirts (jean skirts are allowed;).  Long skirts are defined as mid-knee or below. 
·    A polo or oxford style collared shirt. 
Boys
·    Solid-color long slacks (no cargo pants or jeans).
·    A polo or oxford style collared shirt, tucked in to pants with belt

*In cooler weather, the students may wear solid-color sweaters or jackets ─ sweatshirts or hooded sweatshirts are not allowed





(Dress Code Policy Continued)

Dress that is NOT allowed is as follows:
o    Students may not wear hats or beanies indoors.  Students may wear hats or protective covering during school activities that are held outdoors
o    Any type of clothing with pictures or words
o    Any type of clothing that is revealing.  This includes see-through materials, bare midriffs, spaghetti straps, tank tops, low-cut tops, low pant bottoms, and sagged pants.  No skin should be showing at the waistline.
o    Any clothing related to gang activity
o    Any clothing that is dangerous such as spikes, studs, chains, etc.
o    No part of any undergarment should be showing.
o    No body-piercing showing (other than ear piercing).
o    No tattoos showing.
o    No hairstyles or any other feature that is out the ordinary that may cause attention to be brought to the style.
o    No flip-flops or beach-style shoes allowed. 

Note:  The school staff will make the determination of what is or is not appropriate, and will enforce this policy.  If a student arrives for an activity inappropriately dressed, the staff member will have the option of:
1) Sending the student home to change
2) Giving the student the opportunity to modify his/her appearance.
       
Electronic Communication Devices Policy
The following policy sets guidelines for limited use of electronic communication devices on school grounds and at school-sponsored activities. 

Effective August 22nd, 2005, students may possess and use electronic communication devices on school district property and at school-sponsored activities subject to the following:

Ø    Use of devices on school grounds:  All electronic communication devices, Compact Disc Players, MP3 players, and Cellular Phones, must be turned off during the official instructional day, including lunch period.  Electronic communication devices may be used before and after the official instructional day. 

Ø    Permission for other uses:  If a student wishes to use an electric communication device at an unauthorized time for medical purposes, his/her parent or guardian must submit a written request for permission to the school principal or his/her designee to determine the validity of the request. 

Ø    Student Responsibility:  It is the student’s responsibility to ensure that their devices are turned off and secured at all times. 

(Dress Code Policy Continued)
Any student who violates the above is subject to disciplinary action, including confiscation of the electronic communication device for the remainder of the official instructional day. 

Valley Oaks Charter School is not responsible for lost, stolen, or damaged electronic communication devices or any charges incurred as a result. 

Faculty
Listed below are the names, telephone numbers and classroom assignments of the high school staff:

Adminstration: 
Shirley Oesch            Principal            633-5288
Jeff VanderNoor        Assistant Principal        636-4466
Mrs. Garcia             Registrar/Secretary        636-4467

Bakersfield Site:
Ernie Cervantes        History & Fine Arts        636-4462
Chelsea Zent            English & Drama        636-4465
Rick Hewett            Science            636-4461
Brandi Sherman        Gov/Econ & Career Ed.    636-4464
Daran Francis            Ag. Mechanics        633-5288
Jennifer Flessati        Mathematics & P.E.        636-4478
Felicia Pusateri        English            636-4463
Greg Waite            Spanish            836-1141
Ross Cortez            Mathematics            393-5516
Ron Moore            Art                837-1037
Tim Miser            Woodshop            633-5288
Tom Gundry            Mathematics            496-0368

Tehachapi Site:
John Haynes            Lead Teacher (History)     822-8768   
Sue Page            English            822-8768
Pat Snyder            Science & P.E.        822-8768
Tom Karnes            Mathematics            822-8768
Dave Crowe            Spanish            822-8768
Linda Smith            Art                822-8768
Margo Hayes            Choir                822-8768






Field Trips
Field trips are a part of the education of each child participating.  In most cases, a field trip will have pre and post educational materials for parents/guardians to integrate the learning with the trip.  Parents need to accompany their student on the field trips not only for supervision but also for knowing how to review and reinforce the learning at home.  A personal development class has been designed to enrich the high school experience.  This class will be designed around the community, fine arts performances, and exhibits.  Personal Development is a course that is mandatory while attending Valley Oaks Charter School.  The student will receive high school credit for successfully completing this course.  The Kern County Museum and the California Living Museum are two facilities that will be used extensively to enrich the educational experience of each student. 

Fog Delays
The school will operate on a normal schedule regardless of weather conditions.  When spotty fog conditions exist, parents should us their best judgment in determining whether they will attend classes or meetings.  If the decision to stay home is made, the parent and student need to contact the office and the teachers, in order to obtain assignments that may have been missed. 

Grading Policy

The Governing Board believes that grades serve a valuable instructional purpose by helping students and parents/guardians identify the student’s areas of strength and those areas needing improvement.  Parents/guardians and students have the right to receive course grades that represent an accurate evaluation of the student’s achievement. 

The teacher of each course shall determine the student’s grade.  The Board or Valley Oaks Charter School Administration shall not change the grade assigned by the teacher, unless the teacher who determined such grade is given an opportunity to state the reasons for which such grade was given.

Teachers shall evaluate a student’s work in relation to standards, which apply to all students at his/her grade level.  The principal shall ensure that student grades conform to this system.  Teachers shall inform students and parents/guardians how student achievement will be evaluated.

Grades shall be based on impartial, consistent review of the quality of the student’s work and his/her mastery of course content and objectives.  Students shall have the opportunity to demonstrate this mastery through a variety of methods such as program participation, homework, tests, and portfolios. 

If a student misses activities and/or meetings without an excuse and does not subsequently turn in homework, take a test or fulfill another course requirement, which he/she missed, the teacher may lower the student’s grade for nonperformance. 








(Grading Policy Continued)

Grades for achievement
Grades for achievement shall be reported for each marking period as follows:
A                                4.0 grade points
A-    3.7 grade points
B+                                3.3 grade points
B                                3.0 grade points
B-    2.7 grade points
C+                                2.3 grade points
C                                 2.0 grade points
C-    1.7 grade points
D+                                1.3 grade points
D                                1.0 grade points
D-                                0.7 grade points
F                                0 grade points
I                                0 grade points

Whenever it becomes evident to a teacher that a student is in danger of failing a course, the teacher shall arrange a conference with the student’s parent/guardian or send the parent/guardian a written report.  Progress reports will be sent home on a monthly basis to maintain a high level of communication and progress towards completion of coursework. 

Incompletes
An incomplete is given only when a student’s work is not finished because of illness or other excused absence.  If not made up within four weeks, the incomplete shall become an F.  To request an incomplete, the student must contact the resource teacher and complete the appropriate forms, for administrative approval.  The principal or designee may grant an extension of the incomplete status. 
 
Pass/Fail Grading
The Principal or designee may identify courses or programs, for which students may, with parent/guardian permission, elect to earn a Pass or Fail grade instead of an A-F grade.
Students who receive a Pass grade shall acquire the appropriate semester units of credit for the course.  The grade shall not be counted in determining class rank, honors list, or G.P.A.

Grade Weighting for Advanced Placement/Honors Courses
Students may earn extra grade points for Advanced Placement and Honors courses.  The following is a list of those advancements:


A    5 points in a Honors/Advanced Placement Course
    B    4 points in a Honors/Advanced Placement Course

Grades in Sequence Courses
Although a grade of D in a particular course is passing and a student will earn credit for the course, the student will not be able to move to the next level in the sequence of courses.  For example, if a student earns a D in an Algebra I course, then the student may not move on to Geometry or Algebra II.  The student must receive a C or better, in order to move on to the next course in sequence. 


(Grading Policy Continued)

Repeating Courses
  With the approval of the principal or designee, a student may repeat a course in order to raise his/her grade.  Both grades received shall be entered on the student’s transcript, but the student shall receive credit only once for taking the course.  Note:  The highest grade received shall be used in determining the student’s overall grade point average. 

Adding/Dropping Courses
A student who drops a course during the first three weeks of the semester may do so without any entry on his/her transcript.  The student and parent must contact their resource teacher and discuss the decision to add or drop classes.  A change of request form must be filled out, in order to ensure the appropriate changes have been made to the student’s schedule. 

A student who drops a course after the first three weeks of the semester shall receive an F grade on his/her transcript, unless otherwise decided by the principal because of extenuating circumstances.

Evaluation of Transcripts
Prior to enrollment, the student and parent must provide transcripts of coursework from all other institutions.  This will enable the coursework earned, during previous high school years, to be evaluated by Valley Oaks Charter School administration. 
   
Graduation Policy

To receive a Valley Oaks Charter School diploma, students must meet the following requirements:

1.    Total Credits Requirement: 
a.    Students must earn two hundred and twenty (220) Semester Units.
2.    Course Requirements:
a.    English/Language Arts            40 Semester Units
b.    Mathematics                30 Semester Units
i.    Algebra - 10
c.    Science                    20 Semester Units
i.    Life Science – 10
ii.    Physical Science –10




d.    Social Studies:                30 Semester Units   
i.    World History/Geography – 10
ii.    U.S. History/Geography –10
iii.    Government - 5
iv.    Economics - 5
e.    Fine Arts or Foreign Language        10 Semester Units
f.    Physical Education            20 Semester Units
(Graduation Requirements Policy Continued)
g.    Health                    5 Semester Units
h.    Consumer Education            infused – core curriculum
i.    Senior Seminar                5 Semester Units
j.    Electives                    60 Semester Units

3.    Basic Proficiency Requirement:
a.    All students must pass the California High School Exit Exam to receive a high school diploma from the Valley Oaks Charter School.
b.    To receive a diploma all students designated “special education” shall have completed the necessary total credits as indicated in Section 1 of this policy and met the requirements specified in their I.E.P.’s (Individualized Education Program), including any alternative means and modes necessary for the student to complete the Valley Oaks Charter School’s prescribed course of study.  The IEP Team shall declare a student ineligible for graduation if the requirements of the IEP have not been met.
4.    Certificate of Completion Requirements:
a.    Any “regular education” student who is unable to pass the California High School Exit Exam will be eligible to receive a “Certificate of Completion if he/she meets all of the following criteria:
i.    Satisfies the “Total Credits Requirement” found in section 1 of this policy.
ii.    Satisfies all “Course Requirements” found in section 2 of this policy.
iii.    Satisfactorily attempts to take and pass the California High School Exit Examination, as judged by the principal or his/her designee.
iv.    Satisfactorily enrolls in remedial courses in the 11th and/or 12th grades, as judged by the principal or his/her designee.
b.    Any “special education” student who is on a non-diploma track and is receiving a functional or non-academic curriculum shall be eligible for a “Certificate of Completion” instead of a diploma.  To receive a Certificate of Completion, a student shall have completed the necessary total credits as indicated in Section 1 of this policy and met the requirements specified in his/her IEP (Individualized Education Program).  The IEP Team shall declare a student ineligible for a Certificate of Completion if the requirements of the IEP have not been met.











Identification Cards
Each student is issued a student identification card for Valley Oaks Charter School use.  It will include a photo ID and a bar code.  It should be carried with the student when attending classes. or meetings.  The ID card has the following uses:

1.    Checking in and out library books, textbooks, and other instructional materials
2.    Admission into California Living Museum (The card admits the student and one accompanying adult)
3.    Identification to purchase discounted tickets to Bakersfield Symphony concerts.
4.    Admission for other activities throughout the year.

*Note:  Each VOCS family that requests it will be issued a Kern County Museum Family Membership Card.  

Instructional Time
Home school offers some unique challenges to schooling.  Experience indicates that the best way to handle schooling at home is to set up a structure that is predictable routine for the family, that teaches discipline and gives them a secure environment from which to proceed.  However, almost everything that a family does can be the inspiration for great learning.  Educators call these “teachable moments” when there is a real world reason to learn something.  Don’t “do school” and then give your children the rest of the time off. 
The number of hour spent on formal instruction in the home is a grade level and developmentally specific, and therefore, will not be absolute or identical in all circumstances.  However, VOCS recommends the following guidelines.  On core subject’s math, English, science, and history, each student should spend five to seven hours daily.  This time can include field trips or other extracurricular activities.  However every day the student should be reading a significant amount, doing math, and writing.  Note:  If the student is finishing work in much less time, the difficulty and supplemental assignments need to be reassessed. 

Parents/guardians must sit down and work with their children daily.  Overseeing homework, checking answers, adding supplemental assignments and projects, and just being supportive of the educational process is mandatory.  Checking for understanding needs to happen daily.  Students need immediate feedback on coursework completed. 

Parent Club (VOPAC)
Valley Oaks Charter School welcomes all parents who are interested in joining a parent club to support their students.  There will be many activities throughout the year that will need support and guidance from the teaching staff and parents.  Please inquire with your resource teacher, or at the front desk, if you’re interested in participating.




 

Plagiarism and Academic Dishonesty Policy
The Governing Board believes that academic honesty and personal integrity are fundamental components of a student’s education and character development.  The Governing Board expects that students, parents, and school staff will not cheat, lie, plagiarize or commit other acts of academic dishonesty. 

Students, parents/guardians, staff and administrators shall be responsible for creating and maintaining a positive school climate that encourages honesty.  The school will not accept work submitted that is not the original work of the student.  When a resource is being cited, care must be given to give credit to the originator of the work.  That credit should be stated in a format that is appropriate to the developmental age of the student. 

When parents are given teachers editions, they are to use them to plan lessons, assist students with concepts, and evaluate lessons.  Teacher Editions and supplemental answer documents shall not be misused. 

Students found to have committed an act of academic dishonesty shall be subject to discipline, up to and including suspension or expulsion from school. 

Probation Policy
Parents and students are responsible for keeping all appointments with the resource teacher and submitting completed original work on or before the date due.  Maximum assignment period is 4 weeks.

If students fail to meet the above criteria, then each student will be put on probation.  The probation guidelines are as follows:

v    If student/parent fail to meet scheduled appointments and/or turn in satisfactory work, during one assignment period, then the student will be put on probation.  This probation period will be the next assignment period, or 4 weeks. 
v    During this probation period, the student will be required to have weekly meetings with the resource teacher and be turning in satisfactory work.  Additional responsibilities may be designed by the designee/administrator. 
v    Probation includes exclusion from all field trips, workshops.
v    If the student attends all appointments and provides satisfactory work, during the probationary period, then the student shall be removed from probation.
v    If the student fails to attend appointments and/or turn in satisfactory work, during the probationary period, then the student will be dropped from the program and referred on to their home school district.

New Enrollees:
Students enrolling for the first time with Valley Oaks Charter School may be put on an initial probationary period, at the discretion of the designee/administrator.  This probationary period will be approximately 4 weeks.  If the student is meeting scheduled appointments and/or turn in satisfactory work, then the student will be taken off probation. 
(Probation Policy Continued)

If the student fails to meet these expectations, then the student will be dropped from the program and referred on to their home school district. 

Note:  Students dropping from Valley Oaks Charter School, due to lack of performance may not re-enroll until the beginning of the next semester.  When re-enrolling, students will maintain probationary status, attend weekly meetings, and provide satisfactory work. 



S.A.T./P.S.A.T Testing: 
Valley Oaks Charter School is now officially a test center, starting with the 2006-2007 school year.  We will be offering the Practice Scholastic Aptitude test to any interested 9th through 11th graders.  11th and 12th grade students interested in taking the Scholastic Aptitude test will be able sign up with their resource teacher.  Brandi Sherman, our high school counselor, will also have testing information available.  The testing will take place at the University Square building in Bakersfield and VOCS resource teachers will be proctoring the exam. 

Supervision of students
Whenever possible, parents should accompany their children to school activities.  Parents are responsible for turning over supervision of their children to a staff member.  If a teacher has not arrived at an activity or class site, the parent must remain with the student until a staff member arrives. 

Study Hall
Valley Oaks Charter School is a small school with a limited staff.  Because we do not have a large support staff, we ask that each parent help us during the Tuesday program.  Many students who are enrolled in the Tuesday program have an “open period” or no class during a particular period.  We will have organized study hall that will be run by one of our teachers on staff.  It is the students’ responsibility to have plenty of work to do.  We ask that if students do not have a regular class period or are not involved in study hall, then they must be accompanied by their parent/guardian.  This will enable the student to obtain the most from their education, while attending Tuesday classes.   

Tutoring 
The Valley Oaks Charter School staff is committed to the education of each student we enroll.  We have a tutoring system that facilitates that process.  When students require extra attention on a key concept, or are having trouble with a particular assignment, our staff is available to meet that need.
 A schedule will be provided of all office hours and tutoring times for students to access the teachers on staff.  Note:  it is mandatory for students who do not meet the minimum standards of a specific assignment or course to sign up for tutoring.



Work Permits  
Students who wish to be employed while they attend school may do so under the conditions established by the State of California Department of Labor and Valley Oaks Charter School.  The employment should never interfere with enough quality time to complete required studies.  Conditions of issuing work permits include:

1.    A student must be an enrolled student in good standing with the school and passing all classes.
2.    A student must work no more than 24 hours per week. 
3.    New students enrolled for the fall semester may receive a work permit in the summer as soon as a Master Agreement is signed and it is determined that they were in good standing with their previous school.
4.    The student must be taking a full schedule of classes. 


Note:  The school will call an employer and invalidate a work permit if any of the following conditions occur:

q    The student drops
q    The student misses classes/appointments and/or does not turn in sufficient satisfactory work in a given period of time.
q    Performance on tests is deemed sub-standard by the resource teacher
q    The resource teacher determines that schoolwork is suffering because of employment

The proper paperwork must be obtained and filled out, in order to receive a work permit.  See your individual resource teacher for this paperwork. 

Process:

1.    Student must obtain a verbal agreement of employment from the employer
2.    Student must request a preliminary grade check from his or her resource teacher and have each teacher sign off that the student is passing all coursework. 
3.    Student obtains a Request for Work Permit form from the school registrar.
4.    Paperwork is signed by the student, parent, and employer and is turned into registrar.
5.    Registrar or designee issues the official Work Permit.

Questions about the handbook?

Please do not hesitate to ask questions or make suggestions.  Our staff welcomes the opportunity to grow and change with you and your student.  Valley Oaks Charter School is committed to bringing you the best quality education and without your suggestions and feedback we would not reach our goal. 

Good Luck and have a great school year!


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